Professor onboarding

This guide walks faculty from first account creation through a fully set-up teaching term on SOL

Live app: https://www.strat-ops.net/learning

SOL is invite-only at most institutions. New accounts start as students. After we verify your school affiliation, we promote you to professor so you can join sections, author quizzes, and grade coursework.

At a glance

Optional later: connect an AI agent via Agent Access (see Agent Access).

Before you start

Have ready:

• Your institutional email (the address your school uses for you, e.g. @university.edu)
• The course / section names you will teach this term (so we can provision the catalog correctly)
• A way to reach us for verification (email or your institution’s SOL coordinator, see Contact)

You do not need to create courses yourself. Admins create the course catalog and sections; you join sections with a faculty code.

Step 1: Create your account (school email)

1. Open the app: https://www.strat-ops.net/learning
2. Choose Sign up (or go directly to /learning/signup).
3. Register with your school email, not a personal Gmail/Outlook account when possible.
4. Complete Clerk’s sign-up flow (email verification if prompted).
5. Sign in at /learning/login if you already have an account.

What you will see right after sign-in

New accounts are created as Student by default. That is expected. Until we promote you:

• You will land on the student dashboard, not the Faculty sidebar.
• You will not yet see Overview → My Sections → My Quizzes → Discussions, etc.

Do not enroll in sections as a student while waiting for professor access. Wait for the role change.

Step 2: Notify us for verification

After you can sign in successfully, tell us you need professor access.

Include in your message:

• Full name (as it should appear to students)
• School email used to sign up (must match the account)
• Institution / department
• Courses and sections you will teach this term (titles and any section labels, e.g. “CS 101, Section A”)
• Preferred start date / term

We will not promote an account we cannot verify. Using your school email and listing the courses you teach speeds this up.

Tip for coordinators: If your institution already has a SOL admin, they can promote you from Dashboard → People without waiting on an external ticket.

Step 3: We verify you and set your role to Professor

On our side:

1. Confirm the email belongs to faculty at your institution.
2. Open Admin → People (/learning/dashboard/admin/users).
3. Find your account and use Change role → Professor.
4. (Optional) Confirm the change appears in Audit log.

After promotion:

1. Sign out and sign back in (or refresh and open Open your dashboard).
2. You should land on the Faculty dashboard with a Professor badge.
3. Sidebar items: Overview, My Sections, My Quizzes, Discussions, All Results, Attention, Agent Access.

If you still see the student dashboard after we confirm the change, hard-refresh or clear the session and sign in again.

Step 4: Receive your faculty enrolment codes

Courses and sections are provisioned by an administrator (not by professors in the live product):

1. Admin creates the course (and sections if needed) under Admin → Courses / Sections.
2. Each section gets two codes:
   • Faculty enrolment code, for professors / TAs to join the section as teachers
   • Learner enrolment code, for students to join the section as learners
3. Someone on the SOL / registrar side sends you the faculty code(s) for your section(s).

Keep faculty codes private. Anyone with a faculty code can join that section as teaching faculty.

Step 5: Join your sections

1. Open Faculty → Overview (/learning/dashboard/professor).
2. Find Add a section.
3. Enter the Faculty enrolment code (placeholder style: PROF-XXXX).
4. Click Join section.

You should see a success message like “Joined <section name>”.

Then open My Sections to confirm:

• Course title and section name
• Learner count
• Enrolment codes (you can copy the learner code from here or the section detail page)

Repeat for every section you teach.

If “No sections assigned” appears

That empty state means you have not successfully joined a section yet (or codes have not been issued). Contact your SOL admin / registrar with the course name so they can confirm the faculty code.

Step 6: Get your students enrolled

Students do not receive in-app email invites. You share a code out of band (syllabus, LMS announcement, email, first-day slide).

1. Open My Sections → the section.
2. Copy the Learner enrolment code.
3. Share it with students and tell them:
   1. Sign up / sign in at https://www.strat-ops.net/learning with their school email.
   2. On their student dashboard, enter the learner enrolment code to join the section.
   3. Once enrolled, assigned quizzes and discussions appear for them.

Point students at the Student getting started guide if helpful.

Roster check: On the section page you can see learners who have enrolled. If a student says they joined but you do not see them, have them confirm the exact code and that they used the learner code (not the faculty code).

Step 7: Compose and assign quizzes

1. Go to My Quizzes or use Compose quiz from Overview (/learning/dashboard/professor/quiz/new).
2. Author questions (including short-answer items that can be AI-graded with a rubric).
3. Assign the quiz to one or more of your enrolled sections.
4. Publish when ready.

Students in those sections can then take the quiz. You can later:

• Edit or create an editable copy of a quiz
• Duplicate a quiz
• Archive a quiz you no longer need
• Export results to CSV

Discussions (optional)

Under Discussions you can create Socratic discussion bots, assign them to sections, and review student sessions. Same pattern as quizzes: create → assign to sections you teach.

Step 8: Teach day-to-day

AI-graded short answers always include model reasoning so you can verify scores rather than trust them blindly. When the AI path is unavailable, deterministic fallback grading keeps the pipeline moving; those items often surface in Attention.

Optional: Agent Access (AI assistants)

If you want to manage sections, quizzes, gradebooks, and discussions from an AI agent (Claude, ChatGPT, Cursor, etc.):

1. Open Agent Access in the Faculty sidebar.
2. Follow the Agent Access guide for OAuth connectors or personal access tokens.

Agent access only works while your role is Professor (or Admin). Downgrading the role revokes token usability.

Checklist (print / send to faculty)

• Signed up with school email at /learning/signup
• Can sign in at /learning/login
• Notified SOL / institutional admin with name, email, courses
• Role confirmed as Professor (Faculty sidebar visible)
• Received faculty enrolment code(s)
• Joined each section via Add a section
• Copied and shared learner enrolment code(s) with students
• Confirmed at least one student on the roster (smoke test)
• Composed and assigned first quiz
• Know where Attention and Gradebook live
• (Optional) Set up Agent Access

Troubleshooting

Contact & support

For role verification and catalog setup, contact your institution’s SOL administrator or the SOL operations contact for your deployment.

When writing in, include the exact school email on the account and the course / section names you need.

Related guides

• Agent Access: connect an AI agent to your faculty workflow
• Student getting started: what to share with learners